How to Protect Your Data From Your Employees

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Lock as symbol for Privacy and General Data Protection Regulation on a notebook computer

When you’re running a business, you won’t be able to avoid sharing sensitive information with some of your employees. Whether it be your financial records or details about your products, there is a lot of data that some of your employees are privy to that they can easily use to their advantage.

To prevent this situation from happening, you need to employ some security measures so that any sensitive information about your company and yourself won’t be shared without your permission. Of course, you need to consult any reputable IT company in Salt Lake City first. Here are some security measures that you can implement:

Cultivate a security-conscious culture

One of the reasons why there are severe data leaks in some companies is not that they are hacked by an individual outside their environment. Some companies suffer data leaks because someone from the inside has accidentally shared sensitive information.

Now the reason why this happens sometimes is that employees do not have the mindset that information about their company is sensitive, so they don’t handle it with the utmost care. To fix this, you should start cultivating a culture in your company that everyone should be security-conscious.

Aside from teaching your employees about the risk of sharing sensitive information, you can also mold your office to dissuade people from recording sensitive data or downloading malicious content online. What you can do is to build cubicles with walls that aren’t as high so that every employee can easily see what the other employee is doing. If your cubicles are formed like this, it can dissuade employees from performing illegal downloads or copying company data for fear of getting caught.

Another thing that you can do is to provide all your employees company emails and implement a rule that no one is allowed to access their private emails while in the office. You can also ban your employees from bringing their personal laptops, phones, and other paraphernalia that they can use to store sensitive information about your company.

If that’s not enough, you can implement a rule wherein any employee can inform the upper management anonymously when they suspect that another employee is doing something illegally or contrary to the company’s policies.

Limit Employee Access to Sensitive Information

Another way to ensure that your company’s data is protected is to limit the access of your employees to sensitive information. Work with your HR manager and come up with a profile of every employee and determine how much data or what kind of data each person can be privy to on your hard drives or cloud system. Then have your IT department issue each employee a password and limited access to your data.

Use good software

Two employees working on a laptop

Sometimes, though, the fault doesn’t lie in the employee. Sometimes sensitive information gets leaked because you don’t have the proper security tools or software to prevent malicious software from entering your domain. So consult your IT department and upgrade your security tools and software so that outsiders won’t be able to hack your computers and steal important information about your company.

These are just some of the ways you can improve the security of your company so that all of your sensitive information won’t be shared with unauthorized personnel. So consult any reputable IT company on how to safeguard your company’s sensitive data and implement those security measures right away to protect your business.